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21 Productivity tools to maximize your time and simply your life

Productivity is never by chance. It is always the product of a dedication to quality, thoughtful preparation, and constant work. 

We live in a time where everything is geared to divert our attention away from the work at hand.  

Whether it’s a glance at your phone or a new YouTube video, you’ll be distracted many times every day and waste valuable hours that you might have spent doing anything else. 

In reality, the typical employee gets interrupted 56 times every day. 

Add in other things going on in your personal life or stress (which is… constantly), and you end up with productivity levels that no one in their right mind would envy. 

Nonetheless, some can do ten chores in under one hour. People who do not allow anything to distract them while working. People who are so well-organized that their job (or personal life) never suffers as a result. 

How do they manage it? 

It’s as easy as putting in constant work and planning. 

There is no secret method that will increase your productivity. A fairy godmother will not appear and bestow upon you the capacity to quit delaying once and for all. 

No, it’s entirely up to you. 

… But that doesn’t mean you can’t enlist the assistance of your friendly neighborhood productivity tools and applications. 

The correct productivity software will guarantee that you devote enough time to the projects and activities you’re working on, that you limit distractions, and that you simply get more done. 

And, fortunately for everyone, in today’s article, we’ll go over some of the greatest productivity tools.  

As well as their major features so you can get a better understanding of what’s ideal for you and your team. 

Let’s get this started. 

Infinity is an all-in-one project management application that also functions as productivity software. 

The beauty of Infinity is that you can start with something as basic as a checklist and then adjust your workspace to accommodate larger, more sophisticated activities as required. 

Key Features:

  • Ready-Made Templates 
  • Team Collaboration 
  • Notifications 

How many hours do you estimate you spend every week going back and forth attempting to coordinate everyone’s schedules for meetings and phone calls? 

It’s too much, no matter what you say. Calendly can help you arrange meetings without the hassle, and it’s also free and simple to use. Win-win-win. 

Key Features:

  • Team Scheduling 
  • Work Flows 
  • Meeting polls 

When working on or managing projects, it is natural to feel overwhelmed and unorganized. ProofHub is a project management and task management software that helps you stay organized, boost responsibility, communicate more effectively, and keep everyone on the same page.  

It provides a central location for all of your projects, teams, and work-related information. 

Key Features:

  1. Task assignment 
  2. Upload files and papers 
  3. Time management 

As a small company owner, you most likely have virtual workers or contractors with whom you must maintain contact.  

Asana is a cloud-based project management solution that enables teams to interact and assign work in a single spot without using email. 

Key Features:

  • Task assignment 
  • Inbuilt chat 

Zapier is a productivity program that automates repetitive operations. For example, you may configure a “Zap” to give you SMS alerts when you get emails from senders you’ve designated as essential.  

This saves you from having to manually check your email every time, which may cause you to get distracted by non-work-related communications. 

Key Features:

  • Process Mapping & Automation 
  • Routine Task Automation 
  • Workflow Automation 
  • Customizable Workflows

If you’ve ever looked into the greatest productivity tools for your company, you’ve probably come across Ora.

Ora is a colorful and engaging desktop program that comes with charming cartoon icons, gradient backdrops, and candy-colored UI palettes that you can modify. In a nutshell, this isn’t your typical productivity software.

Key Features:

  • Organizable Folders, Projects, and Workspaces 
  • Filter Projects by Due Date or Other Tags 
  • Automatic Sync of Calendar Reminders 
  • Multiple Project Views 

With so many project aspects to keep track of, it may be difficult to remain productive throughout the process, but having a project management tool like nTask on hand can help. 

nTask is a comprehensive project management and task management software that may assist you in keeping all aspects of your project in a single platform to guarantee you stay on top of project tasks, visualize your progress, get status reports, and more. 

Key Features:

  • Time tracking and employee timesheets 
  • To-Do Lists 
  • Team Collaboration 

You can ensure that all of your team members maintain track of tasks by using GanttPRO online Gantt chart software. A visually attractive Gantt chart timeline shows project participants how the plan is evolving in real-time. No aspect will be overlooked thanks to collaborative possibilities. 

Key Features:

  • Task management and assignment 
  • Team collaboration with comments, files, and notifications 

Switch is a productivity program that allows you to easily switch between various tabs and accounts. It’s naturally intended to replicate how today’s busy digital employees do jobs. 

Key Features:

  • Favorites & Notifications 
  • Advanced Search 
  • Tab History 

Plutio’s concept is to give you a single workspace that can manage the most, if not all, of the tasks associated with a small company. 

Key Features:

  • Project Management 
  • Task Tracking 
  • Scheduling 

Basecamp is an all-in-one project management and productivity solution designed to assist remote teams in managing their work and collaborating. 

Key Features:

  • Project Management 
  • Team Management 
  • Team Collaboration 
  • Team Communication 

Todoist is a productivity application with an easy-to-use UI. It’s a combination of Google Tasks, Google Calendar, and Notion. 

Key Features:

  • Task Management 
  • Project Management 
  • Tags and Label Categorization 
  • Tasks & Sub-Tasks

It is the ideal team collaboration software that integrates all of your team’s communications. It works with tools you already use, such as Google Drive, Dropbox, and Box, to name a few. 

Key Features: 

  • Chat and team communication 
  • Set up reminders

Shift is a desktop program that helps you organize your accounts, applications, and processes. Tired of signing in and out and moving between accounts? Shift is a rational and elegant approach for better organizing things. 

Key Features:

  • Cross-platform support 
  • Custom desktop notifications 

Fleep is a versatile messenger that connects with email and allows you to effortlessly exchange and save files. If you’re bored of interminable email chats, give it a go. 

Key Features:

  • Flexible communication 
  • Good contact app 

Chanty is a simple and quick team chat tool designed to improve collaboration in teams across various business sectors. With Chanty, you can simply communicate with your coworkers in private, public, group, and one-on-one settings. 

Key Features:

  • Audio/video calls and voice messaging 
  • Integrations 
  • File sharing 

Wrike is perhaps one of the most popular productivity applications in this day and age, owing to its simple, clean UI that enables you to utilize it for anything that comes to mind. 

Key Features:

  • Management of Projects 
  • Tracking Tasks 
  • Task Assignment 
  • Task rescheduling 

Backlog distinguishes out in the realm of online productivity tools since it was created with coding teams in mind. 

Key Features:

  • Project management 
  • Bug tracking 
  • Backlog issues 
  • Wikis 

Document management and collaboration software that enables teams to communicate, share, monitor, and manage all corporate papers, files, and other material in one location.

Key Features:

  • Real-time collaboration 
  • Store all media files

This program has the necessities, like lists, boards, kanban views, repeating tasks, and more. Aside from these features, Habitica offers something that the majority of the other apps on our list do not: overt gamification. 

Key Features:

  • Task Management 
  • Label Management 
  • Web & Mobile Ready 
  • Task Sorting 

Microsoft To-Do is a free tool for managing tasks and tracking productivity. 

This is one of the more easy corporate productivity tools, and it’s a terrific choice for those who prefer a clean, simple UI that performs a few things effectively over other programs with a lot of clutter and a high learning curve. 

Key Features:

  • Microsoft Outlook Integration 
  • Multiple Device Syncing 
  • Microsoft Office 365 Integration 
  • Intelligent Suggestions for Daily Tasks 

After you’ve gone over this list, pick which ones you need, download them, and go back to work.

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